Administration Guides

Use Cases

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High level Use Cases

Search & Recover can solve many use cases with powerful search capabilities and incremental file system change ingestion.

Show Back & Charge Back (1.1.5)
1. Show usage by file pool / storage tier
2. Charge back with scheduled reports showing the cost of data per tier and sum total by user by path or any other combination
Data classification system (1.1.5)
1. Custom tagging for compliance PHI, PCI, GDPR or any other compliance tagging or custom tagging solution. Tags are applied using regex matching and full content parsing of over 1000 file types.
2. Search UI is data classification tag enabled for all reporting searches, including show back and charge back reporting by Data classification.
S3 object indexing (1.1.5)
1. Ability to walk an S3 bucket and index the objects in the bucket for file and object unified searching.
End user File Search Portal
1. Enables searching on file name, file system attributes, file type attributes, File content, file metadata.
2. Google Simple search interface.
Administrator E-Discovery Tool
1. Enables searching on email, employee id, zip files , pst file support and many more document types to assist with E-Discovery on file based data.
Administrator Search and Script
1. Search for files - generate a script that can operate using SmartConnect+share name or /ifs path on the cluster.
2. Scripts can zip, move, copy, run ISI commands (example worm lock, cloudpool) even archive data easily, or any other action Storage admin needs.
Capacity Management
1. Share capacity is growing but who is responsible for the growth?
2. Search by path summarizes total size owned by all users that own files under the search path.
3. Use Case #1 - Total Space consumed by user: Run this search monthly, download CSV, sort by largest file total to identify users that are consuming the most disk space month over month.
4. Use Case #2 - Spaced consumed over a time period: Time period analysis is possible by searching with file created, modified dates within a date range to identify who created the most content within the time period.
End user File Recovery Portal (Release1.1.2 or later)
1. Enables indexing files in PowerScale snapshots.
2. Users can find all versions of a file based on name, path & contents of files.
3. Users see SmartConnect + share UNC path directly to a file in a snapshot for easy access.

How to decide which indexing method meets your Use case

Metadata only indexing on a path - Fastest Ingestion mode.
1. Supports: File system User searching/snapshot searching of files , paths, owners, file size, date stamps (created, modified, last accessed)
2. Use Cases:
  1. Users and administrators can find files with wild card searches of any of the fields above. Download research results and Download custom CSV for scripting actions against the file system.
  2. Capacity Planning reports to find who consumed space on path.
  3. Stale data searches using last modified or last access date searches.
  4. File type profiling of the file system data.
Full content indexing on a path - Metadata ingests in stage 1, full content is slower using 2nd stage ingestion queue.
1. Supports:
  1. Content search of files from the supported file types listed above.
  2. NOTE: All searches will return data from all indexed paths based on the users permissions to shares of the returned data. See Secure Search section above. The key words will be used to match against metadata and content depending on how the folder ingestion was configured.
2. Use Cases:
  1. All of the metadata uses cases plus below.
  2. Full Content Ingestion only Use Cases :
    1. Contents of files searching for users to locate files faster.
    2. Locate duplicate data based on content.
    3. Compliance Searches for HIPAA, PCI, eDiscovery.
    4. Forensic ssecurity searches associated to an investigation.